Win More Bids Without Drowning in Project Admin
Get a dedicated specialist to prep estimates, coordinate projects and subs, keep billing on track, and follow up on every bid, so you can stay focused on building.
The projects are there. The admin is the bottleneck.
Construction runs on tight bids, schedules, and cash flow. The contractor who responds fast and stays organized wins, and back-office work is what keeps getting in the way.
Bids and estimates pile up
Every unanswered bid is a job you didn't win. When estimating and proposals wait, owners and GCs move on to the contractor who responded first.
Project coordination turns chaotic
Schedules, RFIs, submittals, and change orders live in scattered emails and texts, so deadlines slip and rework eats your margin.
Billing and AP/AR fall behind
Invoices, pay applications, and lien waivers go out late, cash flow tightens, and you spend nights reconciling instead of building.
Crews and subs go uncoordinated
Without someone owning scheduling, subs show up late or out of sequence, and your timeline and budget take the hit.
Leads and calls slip through
New project inquiries go to voicemail while you're on a jobsite, and warm leads cool off before anyone follows up.
You are the bottleneck
Estimating, scheduling, billing, and follow-up all run through you, so the moment a job ramps up, everything else stalls.
Every late bid, missed deadline, or unbilled invoice can cost you revenue. Northlane gives you a dedicated operations partner so your team can focus on building instead of chasing administrative work.
Turn bids, busywork, and billing into built projects
A trained specialist who preps your estimates, coordinates your projects, and keeps your back office running.
Estimating & Takeoff Support
We prep takeoffs, gather supplier and subcontractor quotes, and assemble estimates in your format, so bids go out fast and accurate while you stay focused on winning the job.
Bid & Proposal Coordination
We track bid invitations, organize documents, format proposals, and follow up with owners and GCs, so no opportunity slips through the cracks.
Project Coordination
We manage RFIs, submittals, change orders, and project documentation in your PM tool, keeping every job organized and on schedule.
Scheduling & Subcontractor Coordination
We schedule crews and subs, confirm availability, and keep everyone aligned on sequence and timelines, so work flows without gaps.
AP/AR & Billing Support
We handle invoicing, pay applications, lien waivers, and AP/AR follow-up, so your cash flow stays healthy and your books stay current.
Permits & Compliance
We prepare and track permit applications, inspections, and compliance documents, so your projects clear approvals without costly delays.
Lead Follow-Up & CRM
We respond to new project inquiries fast, qualify them, and keep your CRM current, so your pipeline never goes cold.
AI Implementation
AI-assisted estimating prep, automated follow-up, and smart reminders that keep bids, RFIs, and approvals moving without manual effort.
Track everything your team is doing, in one place
Every client gets a dedicated dashboard to see tasks, leads, hours, and performance in real time, so you always know exactly what your specialist is working on.
- Followed up with 12 new leads
- Booked 6 appointments
- Updated 40 CRM records
- Sent weekly performance report
- Resolved 9 client requests
Built for construction
Dedicated support tailored to how contractors and builders actually run.
More time building, less time on paperwork
Get a dedicated specialist who plugs into your business, preps your bids, coordinates your projects, and keeps your back office moving, without the cost and commitment of an in-house hire.
- Trained for construction: estimating support, project coordination, and back-office ops
- Works in the tools you already use, from Procore and Buildertrend to QuickBooks
- A fraction of the cost of a full-time in-house hire
- Onboarding in 1-4 weeks depending on workflow complexity
From first bid to built in weeks
A simple onboarding process built around how construction businesses actually run.
Discovery Call
We learn about your projects, workflows, and where time and margin are leaking.
Talent Matching
We match you with a specialist trained for construction workflows and back-office ops.
Onboarding
We learn your PM tools, estimating process, and standards in 1-4 weeks, depending on complexity.
Scale
Add seats as your project load grows and your team expands.
Frequently asked questions
The details construction businesses ask us most before getting started.
Ready to win more of the bids you already chase?
Book a discovery call and learn how Northlane preps your estimates, coordinates your projects, and keeps your back office on track.